NationwideRequest a Demo AVSC · SPEAKER MANAGEMENT
Give every presenter a clear path from file intake to the right room. AVSC Speaker Management is a built and tested presentation-management system for conferences, general sessions and breakout programs.
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STANDARD WORKFLOW
The core workflow is designed to move speaker files from the cloud or the speaker ready room server to the correct general-session and breakout-room laptops with minimal manual handling.
Speakers deliver their presentations in the on-site speaker ready room, where they can upload a new file or replace an existing presentation. No advance portal setup is required for this on-site intake option.
Once accepted, files can be pushed through a shared folder structure (or to the custom presentation launcher) to the correct presentation laptop or laptops in the general session and breakout rooms, following the supplied speaker, room and time assignments.
The goal is simple: presentations ready before their sessions begin.
PLATFORM COMPATIBILITY
The system can also interface with other platforms, such as Cadmium. AVSC can coordinate your presentation workflow around the platform your organization already uses.
HOW THE PROCESS STARTS
The process starts with a spreadsheet from your team listing every speaker’s name, the room where they will present, and the time of their presentation. AVSC uses that schedule to set up the presenters and issues each speaker their own secure password. From there, the system takes over the distribution process, delivering presentations to the correct room at the correct scheduled time.
Your team provides the complete speaker list, including each presenter’s name, assigned presentation room and presentation time. This spreadsheet establishes the schedule for the system.
AVSC sets up each presenter and issues them their own secure password, connecting presenter access with the speaker assignments supplied by your team.
Speakers submit a new presentation or update an existing one. The standard workflow supports on-site intake in the speaker ready room; advance uploads are available through the optional pre-event portal.
The system takes over, automatically delivering each presentation to the correct presentation laptop in the correct room at the correct time, according to the supplied schedule.
Accepted revisions follow the same room and time assignments, keeping updates connected to the speaker’s scheduled presentation.
ONE COORDINATED SHOW
Each presenter receives their own secure password and a clear place to submit files, make changes and work with AVSC’s speaker support team.
Your speaker spreadsheet connects every presenter with their assigned room and presentation time, keeping the general session and breakout rooms coordinated around one schedule.
Presentations delivered automatically to the correct room laptops at the correct scheduled time, reducing manual file handling and keeping content connected to the right session.
OPTIONAL UPGRADES · ADDITIONAL COST
Add advance collection, a guided presenter experience, or both. These upgrades extend the standard on-site intake and automatic distribution workflow and are scoped for your event.
A secure presentation portal lets speakers upload files ahead of the event. Submitted presentations enter the same system for acceptance and automatic delivery according to the speaker, room and time assignments in your spreadsheet.
This option requires advance setup and is available at an additional cost.
Our session launcher is a splash page listing that session’s speakers. We can brand it with your organization’s logo, sponsor logos, or both, keeping your event identity and sponsors visible between presentations.
The presenter clicks their name on the splash page and PowerPoint opens directly in slideshow mode.
When the slideshow finishes naturally, the presenter presses Escape, or PowerPoint is manually closed, the launcher is designed to restore the splash page automatically—ready for the next presenter.
The launcher keeps your event branding visible between presentations and gives speakers a straightforward way to begin. No macros are required inside the PowerPoint files.
The session launcher is an optional, separately quoted upgrade. AVSC will confirm pricing and configuration in your event proposal.
Start by sharing your speaker spreadsheet. AVSC will coordinate presenter access, the intake plan and any optional features around the room and time assignments supplied by your team.
PRESENTATION MANAGEMENT IN ACTION
These presentation-management reference screens illustrate speaker access, file intake and organized session content. Select an image to view it at full size.
BUILT & TESTED BY AVSC
This system has been built and tested by AVSC to bring dependable presentation management to live events. Speaker intake, presentation updates and automatic room delivery work together around your speaker schedule.
Our team coordinates room assignments, presenter access and the on-site support plan before show day. Share your schedule, room count and event dates so we can configure the system for your program and quote any optional upgrades.
Request a Demo ↗WHY AVSC SPEAKER MANAGEMENT
AVSC brings speaker intake, presentation updates and room delivery together around your conference schedule. Our team coordinates the workflow before show day and supports your presenters on site.
Speaker, room and time assignments help keep presentations in the right place at the right time.
A straightforward intake and update process helps speakers prepare their content and deliver their presentations.
Presentation files move from intake to the general-session and breakout-room laptops around the event schedule.
Help voices and presentations arrive clearly, on time, and in harmony with the rest of the show.
PLANNER QUESTIONS
Your speaker spreadsheet, including presenter names, assigned rooms and presentation times, plus your event dates and venue. We use that information to configure the workflow and support plan.
Yes. Speakers can submit a new deck or replace an existing presentation through the speaker ready room. Accepted updates follow the presenter’s assigned room and session.
On-site intake and automatic distribution form the standard workflow. The pre-event portal and branded session launcher are optional upgrades, quoted for your event.
Yes. AVSC coordinates presentation delivery with the room and time assignments in your schedule, connecting the general session and breakout rooms as one program.